All entry documentation must be submitted no later than 1200B on Monday 2nd December 2019

Notice of Race
Sailing Instructionsto be posted on the Official Notice Board by 1200B on 2nd Dec 2019
Skippers Checklist
Entry FormPlease upload/email proof of payment & rating certificate with submission.
Crew Competency Declaration
Crew & NoK ListPlease submit this with copies of passports
Offshore Special RegulationsAll yachts need to comply with the World Sailing Offshore special regulations. Please pay particular attention to guardrails and engines.
OSR Inspection CardsMonohull Multihull
Compliance CertificationPlease contact the race administrator (admin@cape2rio2020.com) to schedule the inspection
Communication Equipment Checklist
Other Documents to be submitted:
Rating Certificate
Skippers Certificate
COF (South African Registered boats)
Insurance Certificate
Safety Training Certification
BI-157 Dept. of Home Affairs crew list clearance
SAMSA Registration Cert (if applicable)
LGSE (SAMSA Clearance – RSA boats)
Qualifying log
RCYC ReleaseSee Dianne Bright – Needed for customs clearance (confirmation that all balances have been settled with RCYC)


For Owners:

Offshore Special Regulations

All yachts need to comply with the World Sailing Offshore special regulations. Please pay particular attention to guardrails and engines.

Note: SAMSA will not be accepting applications for a LGSC after 1st  November 2019

Documents required to clear a South African registered boat out of SA:

LGSC See SAMSA tab for applications

Crew List Clearance


Charts International in Japan Marine House, South Arm Road in the CT Harbour have all the charts you need for the race.  

Required charts are SAN 1013, SAN 118, SAN 5, US 24200 and US 24203 (or the equivalents).
We also recommend that the following are also carried – SAN 1014, SAN 1001, SAN 1002, SAN 1003 and Admiralty 388 (or the equivalents).

SAMSA Checklist

The cut off date for receiving applications will be the 1st  November 2019.   No late applications will be accepted. 

For Registration and the issue of a LGSC:

If the vessels are to be surveyed by SAMSA there is a requirement for a pre-registration survey and the fee for this survey is listed below.

Ownership requirements are:

  1. A  South African Citizen or Permanent Resident
  2. A body corporate established in terms of a law of the Republic with a place of business in the Republic
  3. A trust in which –
    1. The majority of trustees having the controlling power at any given time are South African nationals referred to in paragraphs (a) and (b); and
    2. A majority of the beneficial interests are held by such South African nationals; and
    3. The Government of the Republic

Hereto attach the following:

Application for Registration

Declaration of Ownership and Nationality

Copy of the Bill of Sale or Foreign Bill of Sale

Certified copy of the Deletion Certificate from the foreign register (if coming from a foreign register)

Builder’s certificate  (if no Builder’s Certificate is available then the owner is to make a statement which is to contain the following information Name of Vessel, any previous names, Where and when the vessel was built, Name and Address of the Builder, Overall length of the vessel, breadth of the Vessel, depth of the vessel, and the material of the hull.)

General arrangement drawn to a scale of 1 : 25  (Full size plan not a scaled down version)

3 postcard size colour photographs each showing a full and clear view of the bow, side and stern of the vessel (photos are also required to be emailed)

Pre-registration survey (report from surveyor)

Safety survey report

Hull survey report

Survey check sheet

Radio station license (a copy) issued by ICASA

EPIRB Programming Certificate (South African details)

EPIRB Test report

EPIRB Registration to the MRCC

EPIRB Registration confirmation from the MRCC

If owned by a company:

Memorandum and articles of association / Memorandum of Incorporation

Certificate of incorporation

Directors resolution

If owned by a CC:

Full copy of the Founding Statement

Certified copy of each member’s ID Document

If owned by a Trust:

Title Deed of the Trust

Statement of Nationality of each Beneficiary and description of each person’s beneficial interest in the Trust.

If owned by an individual:

A Certified copy of his/her South African ID Document.

Current Registration fees for an under 100 gross ton sport and recreation vessel are as follows:

R  2075.00            Pre-Registration survey fee

R 1 940.00            Registration fee

R    975.00            Issue of the Carving and Marking Note

R    120.00            For the issue of the Local General Safety Certificate on the survey done by the SAMSA appointed SA Sailing Surveyor or registered vessels.

This excludes all other survey fees and levies.  Levies are not applicable to pleasure vessels.

Bank Details

For renewal of Register:

Application for Registration

Declaration of Ownership and Nationality 

Original Registration Certificate

Radio station license (a copy) issued by ICASA

EPIRB Programming Certificate (South African details)

EPIRB Test report

EPIRB Registration to the MRCC

EPIRB Registration confirmation from the MRCC

If a Local General Safety Certificate is also to be issued then

Safety survey report

Hull survey report

Survey check sheet

If owned by a company:

Memorandum and articles of association / Memorandum of Incorporation

Certificate of incorporation

Directors resolution

If owned by a CC:

Full copy of the Founding Statement

Certified copy of each member’s ID Document

If owned by a Trust:

Title Deed of the Trust

Statement of Nationality of each Beneficiary and description of each person’s beneficial interest in the Trust.

If owned by an individual:

A Certified copy of his/her South African ID Document.

Below are the current registration fees:

R975.00               Renewal fee

R120.00                Issue of the LGSC

Bank Details

DEPARTURE CLEARANCE PROCEDURES

Visitors are required to settle all outstanding balances with the RCYC, then complete a VOYAGE PLAN as well as PORTNET CLEARANCE FORM (supplied by RCYC Office).

Once completed, three Clearance certificates will be issued for PORTNET, CUSTOMS AND IMMIGRATION by the RCYC office.


South African registered vessels require the following:

i. Vessels registered in South Africa require the Boat Owner/Skipper to submit a SAMSA registration document (boat MUST be registered at SAMSA)

If you wish to sail in foreign waters a SAS listing and COF are no longer sufficient. You will need to get your vessel registered through SAMSA and also obtain a local general Safety Certificate (LGSC) for your yacht.

Without these documents you will not be able to clear customs.

ii. Voyage Plan – to include anticipated route as well as Insurance Certificate.

Proceed to PORTNET Multipurpose Terminal, situated near the PORTNET TOWER.

On weekends PORTNET operates from the BON 1 Building, situated behind the Mission to Seafarers (opposite Table Bay Police Station) in Duncan Road.

Following PORTNET, proceed to next door to IMMIGRATION.

The last port of call is CUSTOMS CLEARANCE & VAT Refund. To claim VAT, all original invoices are required. For items too large to bring to the office, appointments can be arranged 24hrs in advance wherein a officer will conduct an inspection on board.

When leaving for an international clearance the following procedure applies (all to be presented to the customs officer upon clearance):

  1. Immigration clearance
  2. Letter from the yacht club
  3. Registration document of the yacht
  4. A completed DA1 form for outward clearance of the yacht
  5. DA3 –in order to be cleared for sailing to an international destination

Customs Crew Form – BI-157

SARS – DA 1 Report Inwards Outwards for Ships

SARS – DA 3 Certificate of Clearance for Ships for a Destination Outside the Republic.

Customs/clearing agents are available at a cost of $450 (This includes clearance in and out of Rio Port).

MARITIMO INDEPENDENTE 2006 AGENCIAMENTO LTDA

Visa requirements for Brazil

Documents required:

  1. Crews Passports
  2. Certificate of Competence Yachtmaster Ocean
  3. Certificate of Registry
  4. If the owner isn’t part of the crew – contract passing responsibilities of the vessel to the skipper
  5. Last port departure paper plus immigration stamped crew list
  6. Declaration from the local yacht club (ICRJ) your arrival and estimated date of visit.

Some clearing-in advice from Liza Zagt (Leia B), 2017 entrant:

  1. The entire crew is required to report to the Federal Policia situated just outside the Placa XV in Centro. The entrance is obscure as the guard lets you in through the car gate and you have to go up ‘backyard stairs’ to the correct department which is called NEPOM. Each crew member must have a passport, the boat’s registration certificate as well as a letter from the Rio Yacht Club in Portugese explaining that the boat was part of the race, who the skipper was etc. This letter was given to us by Tiuana (can’t remember her name exactly).

Address: Centro Cultural do Ministério da Saúde (CCMS), Praça Mal. Âncora, 95 – Centro, Rio de Janeiro – RJ, 20021-200, Brazil (Policia Federal)
(It is about 400m behind the ferry station on the right facing the sea, it is walking distance to the next place – follow the sea along the promenade past Museo do Amanha)

  1. This process must then be repeated again at the Port Captains office, this is also located Olympic Boulevard – Next to the Brazilian Navy Museum. Each port visited requires  clearing in and out with the Federal Police and Port Captain´s office (if not this can lead to a fine on the boat and skipper).
  1. The skipper must report to the cruiseliner customs office (Receita Federal) which is situated in warehouse 5 (Olympic boulevard). These officials require the same letter as well as the boat’s registration certificate. I believe there is a website which can also be used but not sure exactly what it is.

Address: Armazem 5: Av. Rodrigues Alves – Gambôa, Rio de Janeiro – RJ, 20220-560, Brazil

This entire procedure shouldn’t take longer than 3 hours.

Arrival Procedure for Visiting Yachts:

ALL VESSELS ARRIVING AT THE RCYC ARE TO IMMEDIATELY CALL IN AT THE RCYC MAIN OFFICE

Skippers are to sign in with Marina Secretary, Diane Bright, and complete all relevant documents on arrival in RCYC Marina (supplied by office).

Once complete, skipper and all crew (must all carry passports) are to visit the IMMIGRATION OFFICE which is situated at:

IMMIGRATIONS OFFICE
BON 1 Building (opposite Table Bay Police Station)
next to the Mission to Seafarers
660 Duncan Road
tel +27 21 421 1007).

OFFICE HOURS 24hrs.

After which, proceed to CUSTOMS (next door to Immigrations in the Transnet Building).

CUSTOMS OFFICE HOURS 07h00 – 22h00 daily.

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